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Edmonton Public Schools
Board Policies and Regulations

Board-Hosted Functions

 Trustees, as members of the Corporate Board, are expected to attend Board-hosted functions - functions where the Corporate Board has placed an expectation of attendance and participation on its members as distinct from functions where Board representation may be delegated to one or more Trustees. The Trustee Remuneration Philosophy articulates the Board's expectation for Trustee attendance at Board-hosted functions. The Board determines which functions are Board-hosted through Board policy and Board motion. Board hosted functions are typically for the purpose of representing the District as the corporate body for example, staff recognition functions where the Corporate Board acknowledges employee contributions on behalf of the system.

The following events are annual board-hosted events:

District Student Awards Night
(AGA.BP - Recognition of Students, Staff, Parents and the Community, II.AR - Recognition of Students)

--

 September/October

New Staff Reception
(AGA.BP - Recognition of Students, Staff, Parents and the Community)

 -- October

District Service, Team and Merit Recognition Awards
(AGA.BP - Recognition of Students, Staff, Parents and the Community)

 -- November

Christmas Coffee Party (Centre for Education, Archives and Museum, Maintenance Shops, Warehouse, Book Depository, Metro Community College, and Victoria School)
(tradition, see AGA.BP - Recognition of Students, Staff, Parents and the Community)

 -- December

Night of Music
(HGDD.BP - Performance Opportunities in Music)

 -- February/March

Long Service Reception
(GLB.BP - Recognition of Employees)

 -- March

Edwin Parr Nominee Award
(tradition, an ASBA Award, see AGA.BP - Recognition of Students, Staff, Parents and the Community)

 -- March/April

Excellence in Teaching Awards
(tradition, an ASBA Award, see AGA.BP - Recognition of Students, Staff, Parents and the Community)

 -- April

Fifteen Year Service Reception
(tradition see GLB.BP - Recognition of Employees and AGA.BP - Recognition of Students, Staff, Parents and the Community)

 -- April

Retirement Banquet
(GLB.BP - Recognition of Employees)

-- June

In addition, the Board, by Board motion or on the recommendation of its Advocacy Committee, may approve other events where there is a Board expectation that the Board be well represented by most if not all Board members. For example, meetings with other levels of government, school board associations of which the Board is a member and partner organizations; the annual report to the community; opening of new schools or programs…

As well, Trustees can expect to be called on to bring greetings on behalf of the Board at school and district events, for example high school commencement/graduation ceremonies, and significant school anniversaries.

Revised: Revised: June 22, 2010 by the Conference Committee to be confirmed by Board September 14, 2010