Board Charge Card
Trustees shall be provided a corporate credit card for Board-related expenses. Trustees must follow district procedures for use of the corporate credit cards.
All charges to corporate credit cards issued by the District must be supported by a detailed receipt that identifies the purpose of the expenditure and, if a meal is involved, the purpose of the function and the names of the participants. Where receipts are not available, the credit card slip should be submitted with an explanation of the charges. No payment will be made on a statement with insufficient documentation.
- At the time of purchase, indicate on the itemized vendor receipt the description of the purchase, its purpose and the names of other persons involved.
- Each month you will be provided with your VISA statement; attach the credit card sales slip and itemized vendor receipt for each item listed to this statement.
- Sign the monthly statement on the "I certify that these expenses were incurred for district business" line and return to the trustees' secretary.
- The Board charge card should not be used for personal expenses. If, by mistake, a personal charge is included on a statement, make a notation to that effect on the statement and attach your personal cheque payable to Edmonton Public Schools to the statement. It is not necessary to include the credit card sales slips for personal items.
Affirmed: September 11, 2007
|
