EPSB.ca » Our Division » Board Policies & Administrative Regulations » How Policies are Created
Policy development and review is guided by policy CH.BP - Framework for Policy Development and Review.
The Board is currently undertaking a comprehensive review of board policy to create consistency across all policy. These board policies will have a new format with a purpose statement, definitions, policy statements, expectations and accountability statements. As changes are made to existing board policy, related administrative regulations will be reviewed and revised as needed. The minimum seven year review cycle for existing policies as outlined in the District's Framework for Policy Development and Review has been suspended until the review is complete.*
The Board's Policy Review Committee assists the Board in ensuring that all policies are developed in accordance with the Framework for Policy Development and is overseeing the comprehensive review of policy. The Board may also a pass a motion to provide further direction to the Policy Review Committee for example to review a specific policy or create a new one.
The Administration assists the Policy Review Committee in this work. When assisting the Policy Review Committee in drafting a policy, the Administration considers:
All policies are considered three times by the Board before final approval.
At first consideration - the proposed policy is recommended to the Board for approval to seek stakeholder review. The Board may make suggestions for changes or amendments prior to approval for stakeholder review.
After first consideration - the draft policy is revised as necessary and circulated for stakeholder review. The Administration will collect and provide an analysis of stakeholder input for the Policy Review Committee reviews to consider for changes to the policy.
Second consideration - the draft policy is reviewed by the Board, and amended as needed.
Note: second and third consideration may be done at the same Board meeting as the Board determines.
Third consideration - the draft policy is recommended for approval by the Board.
When the Board of Trustees gives final approval to a new policy or a revision to an existing policy:
*ADDENDUM The minimum seven year review cycle for existing policy shall be suspended for the duration of the Full Review of Board Policy Project.